Program Assistant: Administrative & Ops Support

Transportation Security Careers; Kirby (AR); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Careers is seeking Program Assistants for Kirby, Arkansas to support TSA offices and airport field operations. The role involves handling administrative coordination, data tracking, scheduling, payroll, and records management in a fast-paced office environment.

Responsibilities include coordinating daily activities, preparing reports, maintaining records, and ensuring deadlines are met.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to prepare reports, spreadsheets, and presentations.
• Experience tracking deadlines and performance information.
• Familiarity with payroll, scheduling, finance, or HR functions is a plus.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Detail orientation

Written and verbal communication

Data entry & tracking

Microsoft Office skills

Records management

Calendar & deadline coordination

Customer service

Multi-tasking

Discretion with sensitive information

Job description

Transportation Security Careers is seeking Program Assistants for Kirby, Arkansas to support TSA offices and airport field operations. The role involves handling administrative coordination, data tracking, scheduling, payroll, and records management in a fast-paced office environment.

Responsibilities include coordinating daily activities, preparing reports, maintaining records, and ensuring deadlines are met.