Program Assistant: Administrative & OPS Support

TSA Hiring Service; Fort Wayne (IN); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security in Fort Wayne, IN seeks Program Assistants to support office operations with administrative coordination, data tracking, scheduling, and records management. Responsibilities span processing payroll, preparing correspondence, and maintaining electronic files.

Candidates should be detail-oriented, able to manage multiple assignments, and communicate with diverse teams.

Qualifications

• Experience providing administrative or program support in a busy office.
• Familiarity with preparing reports, correspondence, spreadsheets, or presentations.
• Ability to track deadlines, assignments, records, or performance information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office or comparable office

Records and document management

Calendar, meeting, and deadline coord.

Customer service and professional comm

Manage multiple assignments

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration, Department of Homeland Security in Fort Wayne, IN seeks Program Assistants to support office operations with administrative coordination, data tracking, scheduling, and records management. Responsibilities span processing payroll, preparing correspondence, and maintaining electronic files.

Candidates should be detail-oriented, able to manage multiple assignments, and communicate with diverse teams.