Program Assistant: Office Admin & Data Tracking

Travel Security Careers; Idaho; On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security, is seeking Program Assistants in Saint Anthony, Indiana. The role supports TSA managers and staff with administrative coordination, data tracking, scheduling, and documentation to keep offices running smoothly.

Responsibilities include coordinating daily activities, maintaining records, preparing reports and communications, and assisting in payroll, scheduling, and other program areas as needed.

Qualifications

• Specialized experience at the level stated in the official announcement.
• Experience providing administrative or program support in a busy office.
• Tracking deadlines, records, or performance information.
• Using office software to organize information and support multiple assignments.
• Excellent written and verbal communication.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Attention to detail

Multi-tasking

Communication

Microsoft Office

Data tracking

Education

Experience-based qualification

Tools

Office software

Job description

Transportation Security Administration, Department of Homeland Security, is seeking Program Assistants in Saint Anthony, Indiana. The role supports TSA managers and staff with administrative coordination, data tracking, scheduling, and documentation to keep offices running smoothly.

Responsibilities include coordinating daily activities, maintaining records, preparing reports and communications, and assisting in payroll, scheduling, and other program areas as needed.