Program Assistant: Administrative Ops & Data Coordination

Travel Security Careers; Ozona (TX); On-site; USD 30,000 - 50,000; Full time

Job summary

The Transportation Security Administration (TSA) in Ozona, TX is seeking Program Assistants to provide essential office support across administrative coordination, data tracking, scheduling, and records management. You will assist managers and staff with day-to-day program needs and help keep operations accurate and on schedule.

This role emphasizes attention to detail, organization, and effective communication as you handle multiple assignments and interact with various teams.

Qualifications

• Organization and attention to detail are essential.
• Written and verbal communication skills are required.
• Data entry, tracking, and basic analysis will be used daily.
• Microsoft Office or comparable workplace software is expected.
• Records and document management are part of the role.
• Calendar, meeting, and deadline coordination are key responsibilities.
• Customer service and professional communication are important when interacting with staff.
• Ability to manage several assignments without losing accuracy.
• Discretion when handling sensitive employee or operational information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Discretion

Job description

The Transportation Security Administration (TSA) in Ozona, TX is seeking Program Assistants to provide essential office support across administrative coordination, data tracking, scheduling, and records management. You will assist managers and staff with day-to-day program needs and help keep operations accurate and on schedule.

This role emphasizes attention to detail, organization, and effective communication as you handle multiple assignments and interact with various teams.