Program Administrative Assistant — Office & Operations

TSA Hiring Service; Ozark (AL); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Ozark, AL seeks a Program Assistant to keep offices organized and processes running smoothly. You will support managers, coordinate tasks, and maintain records, reports, and communications in a fast-paced environment.

This full-time role requires attention to detail, strong communication, and the ability to manage multiple assignments across finance, HR, scheduling, payroll, and other TSA operations.

Qualifications

• Specialized administrative or program support experience.
• Experience preparing reports, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Data tracking

Microsoft Office

Records management

Calendar management

Meeting coordination

Customer service

Multitasking

Discretion

Job description

Transportation Security Administration in Ozark, AL seeks a Program Assistant to keep offices organized and processes running smoothly. You will support managers, coordinate tasks, and maintain records, reports, and communications in a fast-paced environment.

This full-time role requires attention to detail, strong communication, and the ability to manage multiple assignments across finance, HR, scheduling, payroll, and other TSA operations.