Program Assistant — Admin & Scheduling Coordinator

Transportation Security Careers; Cawood (KY); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security is seeking Program Assistants in Cawood, KY to provide administrative and program support. You will coordinate daily office activities, manage records, and prepare reports, ensuring accuracy and timely delivery of assignments across various TSA operational areas.

The role requires meticulous organization, strong communication, and the ability to handle multiple tasks while maintaining compliance with procedures and security

Qualifications

• Providing administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Making recommendations based on administrative findings or reports.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organisation & detail

Written & verbal communication

Data entry & basic analysis

Microsoft Office

Records management

Calendar & deadline coordination

Customer service

Multi-tasking

Discretion with sensitive information

Job description

Transportation Security Administration, Department of Homeland Security is seeking Program Assistants in Cawood, KY to provide administrative and program support. You will coordinate daily office activities, manage records, and prepare reports, ensuring accuracy and timely delivery of assignments across various TSA operational areas.

The role requires meticulous organization, strong communication, and the ability to handle multiple tasks while maintaining compliance with procedures and security