Program Assistant: Admin & Office Ops in Millvale

Travel Security Careers; Millvale (Allegheny County); On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration, Department of Homeland Security, is seeking Program Assistants in Millvale, PA to support TSA offices with administrative coordination, data tracking, scheduling, payroll, and records management. This role adapts to multiple program areas and requires attention to detail and clear communication to keep operations on schedule.

Applicants should be comfortable handling multiple tasks, coordinating with teams, and ensuring accuracy in routine processes

Qualifications

• Specialized experience providing administrative or program support in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office or comparable

Records and document management

Calendar, meeting, and deadlinecoord.

Customer service and professional

Ability to manage several assignments

Discretion with sensitive information

Tools

Microsoft Office

Job description

The Transportation Security Administration, Department of Homeland Security, is seeking Program Assistants in Millvale, PA to support TSA offices with administrative coordination, data tracking, scheduling, payroll, and records management. This role adapts to multiple program areas and requires attention to detail and clear communication to keep operations on schedule.

Applicants should be comfortable handling multiple tasks, coordinating with teams, and ensuring accuracy in routine processes