Program Assistant: Admin & Ops Impact

Transportation Security Careers; Town of North Collins (NY); On-site; USD 42,000 - 66,000; Full time

Job summary

Transportation Security Administration in North Collins, NY, is seeking Program Assistants to support TSA managers and staff with administrative coordination, data tracking, scheduling, and records management. The role emphasizes accuracy, multi-tasking, and cross-team communication to ensure office operations stay on schedule.

Responsibilities include preparing materials, maintaining files, coordinating calendars, and assisting with payroll, HR, and related program areas as needed.

Qualifications

• Experience providing administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office or comparable

Records and document management

Calendar, meeting, and deadline coor

Customer service and professional comm

Manage several assignments

Discretion with sensitive information

Job description

Transportation Security Administration in North Collins, NY, is seeking Program Assistants to support TSA managers and staff with administrative coordination, data tracking, scheduling, and records management. The role emphasizes accuracy, multi-tasking, and cross-team communication to ensure office operations stay on schedule.

Responsibilities include preparing materials, maintaining files, coordinating calendars, and assisting with payroll, HR, and related program areas as needed.