Program Assistant: Admin & Ops Career

TSA Hiring Service; Englewood (NJ); On-site; USD 30,000 - 50,000; Full time

Job summary

The Transportation Security Administration, Department of Homeland Security seeks a Program Assistant to help keep offices and airport field operations organized and running smoothly. You will provide administrative coordination, data tracking, scheduling, and records management to support managers and teams.

The role emphasizes attention to detail, handling multiple tasks, and clear communication. You may assist with finance, HR, payroll, scheduling, or other program areas as needed, ensuring

Qualifications

• Experience providing administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Making recommendations based on administrative findings or reports.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Communication

Data entry

MS Office

Records mgmt

Tools

Microsoft Office

Job description

The Transportation Security Administration, Department of Homeland Security seeks a Program Assistant to help keep offices and airport field operations organized and running smoothly. You will provide administrative coordination, data tracking, scheduling, and records management to support managers and teams.

The role emphasizes attention to detail, handling multiple tasks, and clear communication. You may assist with finance, HR, payroll, scheduling, or other program areas as needed, ensuring