Program Assistant - Admin & Operations (Westfall, OR)

Transportation Security Careers; Westfall (OR); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Westfall, OR is seeking Program Assistant opportunities to keep offices organized and running smoothly. Responsibilities include coordinating daily activities, maintaining records, preparing materials, and supporting payroll and HR tasks as needed.

The role emphasizes attention to detail, ability to manage multiple assignments, and clear communication with teams and managers in a dynamic environment.

Qualifications

• Administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, HR, or scheduling functions.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.

Skills

Organization and detail-oriented

Written and verbal communication

Data entry and basic analysis

Customer service and professional comm

Tools

Microsoft Office

Job description

Transportation Security Administration in Westfall, OR is seeking Program Assistant opportunities to keep offices organized and running smoothly. Responsibilities include coordinating daily activities, maintaining records, preparing materials, and supporting payroll and HR tasks as needed.

The role emphasizes attention to detail, ability to manage multiple assignments, and clear communication with teams and managers in a dynamic environment.