Program & Administrative Coordinator

TSA Hiring Service; Masonville (IA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security in Masonville, IA seeks a Program Assistant to provide administrative and program support, coordinate daily activities, and maintain essential records. You'll work with TSA managers and staff to ensure accurate data, timely scheduling, and clear communications.

Responsibilities include compiling information, preparing reports, and assisting with payroll, HR, and other program areas.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Ability to research information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Making recommendations based on administrative findings or reports.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Records and document management

Calendar, meeting, and deadline co-ord

Customer service and professional comm

Ability to manage several assignments

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration, Department of Homeland Security in Masonville, IA seeks a Program Assistant to provide administrative and program support, coordinate daily activities, and maintain essential records. You'll work with TSA managers and staff to ensure accurate data, timely scheduling, and clear communications.

Responsibilities include compiling information, preparing reports, and assisting with payroll, HR, and other program areas.