Program Assistant: Admin & Operations Support

Travel Security Careers; Millville (MN); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration (TSA) is seeking a Program Assistant in Millville, MN to support managers and teams with administrative coordination, data tracking, scheduling, and records management. You will help organize daily office activities, prepare reports, and ensure accurate documentation while maintaining professional communication with internal and external contacts.

The role emphasizes attention to detail, ability to manage multiple assignments, and adherence to procedures.

Qualifications

• Organization and attention to detail.
• Written and verbal communication.
• Data entry, tracking, and basic analysis.
• Microsoft Office or comparable workplace software.
• Records and document management.
• Calendar, meeting, and deadline coordination.
• Customer service and professional communication.
• Ability to manage several assignments without losing accuracy.
• Discretion when handling sensitive employee or operational information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organizational skills

Communication skills

Data entry & analysis

Microsoft Office

Records management

Calendar coordination

Customer service

Multi-tasking

Discretion with sensitive information

Tools

Microsoft Office Suite

Job description

Transportation Security Administration (TSA) is seeking a Program Assistant in Millville, MN to support managers and teams with administrative coordination, data tracking, scheduling, and records management. You will help organize daily office activities, prepare reports, and ensure accurate documentation while maintaining professional communication with internal and external contacts.

The role emphasizes attention to detail, ability to manage multiple assignments, and adherence to procedures.