Program Assistant: Admin & Operations Support

Transportation Security Careers; Maxwell (IN); On-site; USD 22,000 - 36,000; Full time

Job summary

Transportation Security Careers seeks a Program Assistant to support TSA managers and staff at Maxwell, IN. You will handle administrative coordination, data tracking, scheduling, and records management to keep offices and operations running smoothly.

This role requires detail-oriented, multi-tasking capabilities and effective communication with various teams. Responsibilities include preparing materials, coordinating meetings, and assisting with payroll, HR, and other program areas as needed.

Qualifications

• Organization and attention to detail
• Written and verbal communication
• Data entry, tracking, and basic analysis
• Microsoft Office or comparable workplace software
• Records and document management
• Calendar, meeting, and deadline coordination
• Customer service and professional communication
• Ability to manage several assignments without losing accuracy
• Discretion when handling sensitive employee or operational information

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Job description

Transportation Security Careers seeks a Program Assistant to support TSA managers and staff at Maxwell, IN. You will handle administrative coordination, data tracking, scheduling, and records management to keep offices and operations running smoothly.

This role requires detail-oriented, multi-tasking capabilities and effective communication with various teams. Responsibilities include preparing materials, coordinating meetings, and assisting with payroll, HR, and other program areas as needed.