Program Assistant: Admin & Operations Specialist

TSA Hiring Service; East Charleston (VT); On-site; USD 40,000 - 60,000; Full time

Job summary

The Transportation Security Administration (TSA) in East Charleston, VT seeks Program Assistants to support administrative coordination, data tracking, scheduling, and records management. The role focuses on assisting managers and staff with day-to-day program needs and maintaining accurate records and correspondence.

Responsibilities include coordinating office activities, preparing reports, tracking deadlines, and assisting with payroll and human resources tasks.

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience with payroll, timekeeping, finance, human resources, or scheduling functions.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Administrative support

Data entry

Microsoft Office

Records management

Scheduling

Communication

Attention to detail

Problem solving

Tools

Spreadsheets

Databases

Office software suites

Job description

The Transportation Security Administration (TSA) in East Charleston, VT seeks Program Assistants to support administrative coordination, data tracking, scheduling, and records management. The role focuses on assisting managers and staff with day-to-day program needs and maintaining accurate records and correspondence.

Responsibilities include coordinating office activities, preparing reports, tracking deadlines, and assisting with payroll and human resources tasks.