Program Assistant - Admin & Operations (Kotzebue)

Transportation Security Careers; Kotzebue (AK); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Careers seeks a Program Assistant to support TSA offices and airport field operations in Kotzebue, AK. The role involves handling administrative coordination, data tracking, scheduling, records, payroll, and other day-to-day program needs.

The position requires attention to detail and the ability to manage multiple tasks across teams while helping the office stay on schedule.

Qualifications

• Specialized experience at the level stated in the vacancy.
• Experience providing administrative or program support in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Experience tracking deadlines, records, or performance information.
• Experience researching information in files, databases, and electronic systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Communication

Data entry

Tracking

Basic analysis

Microsoft Office

Records management

Scheduling

Customer service

Discretion

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Transportation Security Careers seeks a Program Assistant to support TSA offices and airport field operations in Kotzebue, AK. The role involves handling administrative coordination, data tracking, scheduling, records, payroll, and other day-to-day program needs.

The position requires attention to detail and the ability to manage multiple tasks across teams while helping the office stay on schedule.