Program Assistant: Admin & Operations (Fire Island)

Travel Security Careers; Fire Island Pines (NY); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Fire Island Pines, NY is seeking Program Assistants to help keep offices organized and operations running smoothly. You will provide administrative coordination, data tracking, scheduling, and records management to support managers and employees.

This role requires attention to detail, multitasking, and clear communication across teams; duties vary by program area including finance, HR, payroll, or scheduling, with an emphasis on accurate records and

Qualifications

• Providing administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Communication

Data entry

Job description

Transportation Security Administration in Fire Island Pines, NY is seeking Program Assistants to help keep offices organized and operations running smoothly. You will provide administrative coordination, data tracking, scheduling, and records management to support managers and employees.

This role requires attention to detail, multitasking, and clear communication across teams; duties vary by program area including finance, HR, payroll, or scheduling, with an emphasis on accurate records and