Program Assistant: Admin & Operations (Federal)

TSA Hiring Service; Seaford (VA); On-site; USD 22,000 - 36,000; Full time

Job summary

The Transportation Security Administration, Department of Homeland Security, Seaford, VA, is seeking Program Assistants to support administrative coordination, data tracking, scheduling, payroll, and records management across TSA offices and airport field operations.

Responsibilities include organizing, analyzing program information, preparing reports, maintaining electronic files, and coordinating meetings with various teams to ensure timely execution of activities.

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, HR, or scheduling functions.
• Experience making recommendations based on administrative findings or reports.
• Experience using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization & detail

Written & verbal communication

Data entry & tracking

MS Office

Records management

Calendar coordination

Customer service

Multi-tasking & accuracy

Discretion with sensitive info

Tools

Microsoft Office

Job description

The Transportation Security Administration, Department of Homeland Security, Seaford, VA, is seeking Program Assistants to support administrative coordination, data tracking, scheduling, payroll, and records management across TSA offices and airport field operations.

Responsibilities include organizing, analyzing program information, preparing reports, maintaining electronic files, and coordinating meetings with various teams to ensure timely execution of activities.