Program Assistant: Admin & Data for Federal Ops (FT)

Travel Security Careers; Billingsley (AL); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Billingsley, AL seeks a Program Assistant to support managers and staff with administrative coordination, data tracking, scheduling, payroll, and records management. The role involves handling multiple assignments, coordinating office activities, and ensuring accurate and timely program support.

The position is full-time in an office setting and may involve travel or non-standard hours depending on the official vacancy.

Qualifications

• Providing administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Making recommendations based on administrative findings or reports.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Administrative support

Data tracking

Scheduling

Office software

Job description

Transportation Security Administration in Billingsley, AL seeks a Program Assistant to support managers and staff with administrative coordination, data tracking, scheduling, payroll, and records management. The role involves handling multiple assignments, coordinating office activities, and ensuring accurate and timely program support.

The position is full-time in an office setting and may involve travel or non-standard hours depending on the official vacancy.