Program Assistant: Admin & Operations — East Syracuse

TSA Hiring Service; Village of East Syracuse (NY); Sur place; USD 28 000 - 62 000; Plein temps

Résumé du poste

Transportation Security Administration (TSA) Hiring Service in East Syracuse, NY seeks Program Assistant candidates to support managers and staff with administrative coordination, data tracking, scheduling, and payroll-related tasks. Emphasizes detail orientation, multi-tasking, and clear communication across teams to keep operations running smoothly.

Responsibilities include handling records, preparing materials, coordinating calendars, and ensuring compliance with procedures.

Qualifications

• Specialized experience as listed in the active vacancy.
• Experience in preparing reports, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Using office software to organize information and support multiple assignments.

Responsabilités

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Connaissances

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic analy

Microsoft Office or comparable

Records and document management

Calendar, meeting, and deadline coord

Customer service and professional comm

Ability to manage several assignments

Discretion with sensitive information

Description du poste

Transportation Security Administration (TSA) Hiring Service in East Syracuse, NY seeks Program Assistant candidates to support managers and staff with administrative coordination, data tracking, scheduling, and payroll-related tasks. Emphasizes detail orientation, multi-tasking, and clear communication across teams to keep operations running smoothly.

Responsibilities include handling records, preparing materials, coordinating calendars, and ensuring compliance with procedures.