Program Assistant: Admin & Office Operations

Transportation Security Careers; Flint Hill (VA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Flint Hill, VA seeks a Program Assistant to provide essential administrative and program support to managers and employees, helping coordinate daily office activities, projects, and deadlines. The role emphasizes accuracy, organized data tracking, and clear communication across teams.

The position involves compiling and analyzing program information, maintaining electronic records, preparing correspondence and materials, and scheduling meetings.

Qualifications

• Providing administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Communication

Data entry

MS Office

Records management

Calendar coordination

Customer service

Multitasking

Discretion

Job description

Transportation Security Administration in Flint Hill, VA seeks a Program Assistant to provide essential administrative and program support to managers and employees, helping coordinate daily office activities, projects, and deadlines. The role emphasizes accuracy, organized data tracking, and clear communication across teams.

The position involves compiling and analyzing program information, maintaining electronic records, preparing correspondence and materials, and scheduling meetings.