Program Assistant: Admin & Data Ops, Deerfield

TSA Hiring Service; Town of Deerfield (WI); On-site; USD 45,000 - 75,000; Full time

Job summary

TSA Hiring Service invites applications for Program Assistant roles in Deerfield, WI, to support TSA managers and staff with administrative tasks, scheduling, and data tracking. These positions emphasize accuracy, multi-tasking, and clear communication within a dynamic federal environment.

You will help organize meetings, maintain records, and assist with payroll, HR, and other program areas as needed, contributing to efficient operations and timely deliverables.

Qualifications

• Specialized experience in administrative or program support in a busy office.
• Experience in preparing reports, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organizational skills and attention to

Written and verbal communication

Data entry and basic analysis

Microsoft Office or equivalent

Records and document management

Calendar, meeting, deadline management

Customer service and professional comm

Multi-tasking with accuracy

Handling sensitive information

Tools

Microsoft Office

Job description

TSA Hiring Service invites applications for Program Assistant roles in Deerfield, WI, to support TSA managers and staff with administrative tasks, scheduling, and data tracking. These positions emphasize accuracy, multi-tasking, and clear communication within a dynamic federal environment.

You will help organize meetings, maintain records, and assist with payroll, HR, and other program areas as needed, contributing to efficient operations and timely deliverables.