Program Assistant: Admin & Data Coordination (Full-Time)

Travel Security Careers; Wendell (MA); On-site; USD 28,000 - 62,000; Full time

Job summary

Travel Security Careers seeks a TSA Program Assistant in Wendell. This role provides administrative coordination, data tracking, scheduling, and record-keeping to support managers and teams in a fast-paced federal office.

You will handle schedules, prepare materials, assist with payroll and HR tasks as needed, and help ensure accuracy and compliance with procedures. Strong attention to detail and clear communication are essential.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Ability to track deadlines, assignments, and records.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organizational skills

Attention to detail

Written and verbal communication

Data entry

Microsoft Office

Record management

Calendar scheduling

Customer service

Job description

Travel Security Careers seeks a TSA Program Assistant in Wendell. This role provides administrative coordination, data tracking, scheduling, and record-keeping to support managers and teams in a fast-paced federal office.

You will handle schedules, prepare materials, assist with payroll and HR tasks as needed, and help ensure accuracy and compliance with procedures. Strong attention to detail and clear communication are essential.