Program Assistant: Admin & Data Ops – Kenilworth, NJ

Travel Security Careers; Kenilworth (UT); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) in Kenilworth, NJ seeks a Program Assistant to support managers and staff with administrative coordination, data tracking, scheduling, and record keeping. The role involves handling payroll-related tasks, preparing communications, and maintaining electronic records to ensure office efficiency.

Strong attention to detail and the ability to manage multiple assignments are essential for success.

Qualifications

• Specialized experience at the level stated in the official vacancy.
• Providing administrative or program support in a busy office.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Administrative support

Data tracking

Scheduling

Records management

Microsoft Office

Tools

Microsoft Office

Job description

Transportation Security Administration (TSA) in Kenilworth, NJ seeks a Program Assistant to support managers and staff with administrative coordination, data tracking, scheduling, and record keeping. The role involves handling payroll-related tasks, preparing communications, and maintaining electronic records to ensure office efficiency.

Strong attention to detail and the ability to manage multiple assignments are essential for success.