Program Assistant: Admin & Data Coordination

TSA Hiring Service; Orick (CA); In loco; USD 42.000 - 70.000; Tempo pieno

Descrizione del lavoro

Transportation Security Administration, Department of Homeland Security in Orick, CA seeks a Program Assistant to provide essential administrative support. You will assist managers and staff with daily office tasks, coordinate assignments, manage records, and prepare reports and communications to keep operations on schedule.

The role emphasizes attention to detail, effective communication, and the ability to handle multiple tasks across finance, HR, scheduling, payroll, or other TSA programs.

Competenze

• Experience providing administrative or program support in a busy office.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Track deadlines, assignments, records, or performance information.
• Research information in files, databases, and electronic systems.
• Monitor program metrics and identify discrepancies.
• Support payroll, timekeeping, finance, HR, or scheduling functions.
• Make recommendations based on administrative findings or reports.
• Use office software to organize information and support multiple assignments.

Mansioni

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Conoscenze

Organizational skills

Attention to detail

Written communication

Oral communication

Data entry

Spreadsheet basics

Record management

Calendar coordination

Professional discretion

Descrizione del lavoro

Transportation Security Administration, Department of Homeland Security in Orick, CA seeks a Program Assistant to provide essential administrative support. You will assist managers and staff with daily office tasks, coordinate assignments, manage records, and prepare reports and communications to keep operations on schedule.

The role emphasizes attention to detail, effective communication, and the ability to handle multiple tasks across finance, HR, scheduling, payroll, or other TSA programs.