Program Assistant: Admin & Operations in Homeland Security

TSA Hiring Service; Newport (RI); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security, Newport (OH) is seeking Program Assistants to provide essential administrative and program support across offices and field operations. The role involves handling data, coordinating schedules, maintaining records, and preparing communications to keep offices running smoothly.

The position emphasizes attention to detail, organizational skills, and the ability to manage multiple tasks while coordinating with managers,

Qualifications

• Specialized administrative or program support experience in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Ability to track deadlines, assignments, and performance information.
• Experience using office software to organize information and support multiple tasks.
• Familiarity with payroll, timekeeping, or scheduling functions is a plus.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Support payroll, timekeeping, finance, HR, scheduling, or other program areas.
• Monitor program metrics and identify discrepancies.
• Research files, records, policies, and electronic systems.
• Assist with new office procedures and administrative systems.

Skills

Organization & detail

Communication (written & verbal)

Data entry & tracking

Office software proficiency

Records & document management

Calendar & deadline coordination

Tools

Microsoft Office

Job description

Transportation Security Administration, Department of Homeland Security, Newport (OH) is seeking Program Assistants to provide essential administrative and program support across offices and field operations. The role involves handling data, coordinating schedules, maintaining records, and preparing communications to keep offices running smoothly.

The position emphasizes attention to detail, organizational skills, and the ability to manage multiple tasks while coordinating with managers,