Program Assistant 3

LaSalle Network; Chicago (IL); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Benefits eligibility

Job summary

LaSalle Network is partnering with a leading academic institution to hire a Program Assistant to support a high-volume, faculty-facing department. This role offers exposure to faculty operations, communications, and special projects within a university environment.

Ideal for someone with higher education experience who is organized, proactive, and able to manage multiple priorities while serving as a key point of contact for faculty.

Qualifications

• Experience in higher education, healthcare, or professional services.
• Experience supporting academic programs, faculty, or administrative operations.
• Strong organizational skills with multiple priorities and deadlines in a fast-paced environment.
• Excellent written and verbal communication with stakeholders.
• Comfort with databases and systems; familiarity with PeopleSoft or Oracle is a plus.
• Ability to work independently while collaborating with a broader team.

Responsibilities

• Serve as primary point of contact for faculty, managing communication and support needs.
• Coordinate and manage faculty-related processes including appointments and credentialing.
• Track high-volume requests ensuring accuracy and timeliness.
• Support department communications with newsletters, announcements, and updates.
• Partner with leadership on special projects and process improvements.
• Utilize internal systems (PeopleSoft/Oracle) for data entry and workflow management.

Skills

Organizational skills

Communication skills

Independent work

Tools

PeopleSoft

Oracle

Job description

LaSalle Network is partnering with a leading academic institution to hire a Program Assistant to support a high-volume, faculty-facing department. This is an excellent opportunity to join a collaborative team within a university environment, offering exposure to faculty operations, communications, and special projects.

This role is ideal for someone with experience in higher education who enjoys working closely with faculty and academic leadership. We’re looking for someone who is organized, proactive, and able to manage multiple priorities while serving as a key point of contact for faculty.

Program Assistant Responsibilities

• Serve as a primary point of contact for faculty, managing ongoing communication and support needs
• Coordinate and manage faculty-related processes, including faculty appointments, credentialing, and privileging documentation
• Track and manage high-volume requests while ensuring accuracy and timeliness
• Support department communications, including drafting newsletters, announcements, and internal updates
• Partner with leadership on special projects and process improvements
• Utilize internal systems (such as PeopleSoft or Oracle) to support data entry, updates, and workflow management

Program Assistant Requirements

• Prior experience in higher education, healthcare, or a professional services environment
• Experience supporting academic programs, faculty, leadership, or administrative operations preferred
• Strong organizational skills with the ability to manage multiple priorities and deadlines in a fast-paced environment
• Excellent written and verbal communication skills, with the ability to interact professionally with a variety of stakeholders
• Comfort working with databases and systems; experience with PeopleSoft, Oracle, or similar platforms is a plus
• Ability to work independently while collaborating with a broader team
• Professional, adaptable, and proactive approach with a strong attention to detail

Key Details

• Compensation: $23-25/hr based on experience
• Location: Chicago, IL (Streeterville area)
• Schedule: Monday–Friday, standard business hours
• This is a contract-to-hire opportunity with long-term potential within the organization
• Benefits: LaSalle Network consultants are eligible to enroll in benefits. For details, visit https://www.thelasallenetwork.com/consultants/

LaSalle Network is an Equal Opportunity Employer m/f/d/v.

LaSalle Network is the leading provider of direct hire and temporary staffing services. For over two decades, LaSalle has helped organizations hire faster and connect top talent with opportunities, from entry-level positions to the C-suite. With units specializing in Accounting and Finance, Administrative, Engineering, Marketing, Technology, Supply Chain, Revenue Cycle, Call Center, Human Resources and Executive Search, LaSalle offers staffing and recruiting solutions to companies of all sizes and across all industries. LaSalle Network is the premier staffing and recruiting firm, earning over 100 culture, revenue and industry-based awards from major publications and having its company experts regularly contribute insights on retention strategies, hiring trends, hiring challenges, and more to national news outlets. LaSalle Network offers temporary Field Employees benefit plans including medical, dental and vision coverage. Family Medical Leave, Worker's Compensation, Paid Leave and Sick Leave are also provided. View a full list of our benefits here: View a full list of our benefits here.

All assignments are at-will and their duration is subject to change.