Program & Administrative Support Specialist

Transportation Security Careers; Pittsfield (MA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Careers is seeking Program Assistants for Pittsfield to support TSA offices and airport field operations. This role handles administrative coordination, data tracking, scheduling, payroll, and records management to keep programs running smoothly.

Successful candidates will manage multiple tasks, communicate with diverse teams, and ensure accuracy and timeliness in daily office operations. A strong eye for detail and proficient office software are essential for this role.

Qualifications

• Specialized experience in administrative or program support is typically required.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Ability to track deadlines, assignments, and performance information.
• Proficiency with office software to organize information and support multiple tasks.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Attention to detail

Data entry

Scheduling

Written and verbal communication

Microsoft Office

Records management

Multi-tasking

Tools

Spreadsheets

Database software

Job description

Transportation Security Careers is seeking Program Assistants for Pittsfield to support TSA offices and airport field operations. This role handles administrative coordination, data tracking, scheduling, payroll, and records management to keep programs running smoothly.

Successful candidates will manage multiple tasks, communicate with diverse teams, and ensure accuracy and timeliness in daily office operations. A strong eye for detail and proficient office software are essential for this role.