Program & Administrative Support Specialist

TSA Hiring Service; Hector (MN); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Hector, AR seeks aProgram Assistant to provide administrative and program support, coordinating daily office activities and managing records. The role involves data tracking, preparing correspondence, and scheduling across multiple teams.

Experience with office software and the ability to handle multiple assignments while maintaining accuracy is essential. This full-time position may involve work beyond standard hours, depending on the official vacancy.

Qualifications

• Organization and attention to detail.
• Written and verbal communication.
• Data entry, tracking, and basic analysis.
• Microsoft Office or comparable workplace software.
• Records and document management.
• Calendar, meeting, and deadline coordination.
• Customer service and professional communication.
• Ability to manage several assignments without losing accuracy.
• Discretion when handling sensitive employee or operational information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and detail

Written communication

Data entry and analytics

Microsoft Office

Records management

Calendar and deadlines

Customer service

Multi-tasking

Confidentiality

Tools

Microsoft Office

Job description

Transportation Security Administration in Hector, AR seeks aProgram Assistant to provide administrative and program support, coordinating daily office activities and managing records. The role involves data tracking, preparing correspondence, and scheduling across multiple teams.

Experience with office software and the ability to handle multiple assignments while maintaining accuracy is essential. This full-time position may involve work beyond standard hours, depending on the official vacancy.