Administrative Program Specialist: Impactful Office Ops

Transportation Security Careers; Hagarville (AR); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Hagarville, AR seeks a Program Assistant to keep offices organized and operations running smoothly. The role supports managers with administrative coordination, data tracking, scheduling, payroll, records, and other day-to-day program needs, handling multiple assignments while maintaining accuracy.

The position emphasizes attention to detail, professional communication, and the ability to work with various teams.

Qualifications

• Proven organizational and detail-oriented approach to handling complex information.
• Strong written and verbal communication skills for internal and external contacts.
• Experience with data entry, tracking, reporting, and basic analysis using standard software.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines.
• Assist with finance, human resources, scheduling, payroll, or other program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support new office procedures and administrative systems implementation.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance.

Skills

Organization

Communication

Data entry

MS Office

Records management

Calendar coordination

Customer service

Multi-tasking

Discretion

Job description

Transportation Security Administration in Hagarville, AR seeks a Program Assistant to keep offices organized and operations running smoothly. The role supports managers with administrative coordination, data tracking, scheduling, payroll, records, and other day-to-day program needs, handling multiple assignments while maintaining accuracy.

The position emphasizes attention to detail, professional communication, and the ability to work with various teams.