Program Administrative Specialist

Bickham Services Unlimited, LLC; Bethesda (MD); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Bickham Services Unlimited LLC is seeking a Program Administrative Specialist to provide administrative, travel, and operational support to a federal program team. The ideal candidate will coordinate travel and maintain records, ensure compliance with FTR, and support invoicing and reporting.

Remote work with occasional on-site meetings in Bethesda, MD and event support in the DC area requires strong organizational skills and proficiency with Microsoft 365 and Concur.

Qualifications

• 3+ years supporting a federal contract team or similar administrative environment.
• Experience coordinating travel arrangements and maintaining travel documentation.
• Familiarity with Federal Travel Regulation (FTR) and per diem processes.
• Strong Microsoft 365 skills.
• Excellent organizational and communication skills.
• Ability to maintain accurate records and manage multiple priorities.
• Experience with federal invoicing or Concur is preferred.

Responsibilities

• Provide administrative and operational support to the program team.
• Coordinate travel arrangements, including bookings and itineraries.
• Maintain travel records and assist with travel reconciliation.
• Support travel documentation and reimbursement processes per FTR requirements.
• Maintain accurate electronic files and administrative documentation.
• Assist with scheduling meetings and coordinating team activities.
• Support invoice-related documentation and administrative reporting.
• Use Microsoft 365 to maintain records and prepare documents.
• Ensure deliverables meet Section 508 accessibility requirements.

Skills

Travel coordination

MS 365

Organizational skills

Communication skills

Federal contract support

FTR familiarity

Concur experience

Tools

Concur

Job description

Company: Bickham Services Unlimited LLC
Openings: 1
Employment Type: Full-Time, W-2, Non-Exempt
Work Arrangement:
Remote work, with occasional on-site meetings in Bethesda, Maryland, and event support in the Washington, DC area

Schedule: Monday–Friday, Eastern Time business hours
Travel: Up to 10%

About the Opportunity

Bickham Services Unlimited LLC is recruiting a Program Administrative Specialist to provide administrative, travel, and operational support to a federal program team.

The ideal candidate has experience supporting federal contract teams, coordinating travel arrangements, maintaining records, and assisting with administrative and financial documentation.

This position is contingent on the contract being awarded. If awarded, the anticipated start date is December 2, 2026.

Key Responsibilities

• Provide administrative and operational support to the program team.
• Coordinate travel arrangements, including bookings and itineraries.
• Maintain travel records and assist with travel reconciliation.
• Support travel documentation and reimbursement processes in accordance with applicable Federal Travel Regulation (FTR) requirements.
• Maintain accurate electronic files, records, and administrative documentation.
• Assist with scheduling meetings and coordinating team activities.
• Support invoice-related documentation and administrative reporting.
• Use Microsoft 365 applications to maintain records and prepare documents.
• Ensure written deliverables meet applicable Section 508 accessibility requirements.

Qualifications

• 3+ years of experience supporting a federal contract team or similar administrative environment.
• Experience coordinating travel arrangements and maintaining travel documentation.
• Familiarity with Federal Travel Regulation (FTR) and per diem processes.
• Strong Microsoft 365 skills.
• Excellent organizational and communication skills.
• Ability to maintain accurate records and manage multiple priorities.
• Experience with federal invoicing or Concur is preferred.

Working Conditions

• Remote work, with occasional on-site meetings in Bethesda, Maryland, and event support in the Washington, DC area.
  
• Must be available during Eastern Time business hours.
• Occasional travel may be required, up to approximately 10%.
• Must be authorized to work in the United States and able to complete a federal background investigation and suitability determination.
  

Employment Conditions

This position is contingent on contract award, anticipated in late 2026. Selected candidates may be asked to sign a letter of commitment contingent on award. Employment is subject to a pre-employment background check and a federal suitability determination.

Bickham Services Unlimited, LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law. Applicants who need a reasonable accommodation during the hiring process may contact [e-mail].