Event and Communications Coordinator

Bickham Services Unlimited, LLC; Washington (District of Columbia); Remote; USD 60,000 - 85,000; Full time

Job summary

Bickham Services Unlimited LLC is seeking an experienced Event and Communications Coordinator to support the planning, coordination, and execution of program events and communications activities. The successful candidate will have strong event management experience, including coordinating large-scale events, managing vendors, and supporting hybrid and in-person activities.

The anticipated start date is December 2, 2026, contingent on contract award.

Qualifications

• 4+ years of experience in event management, event coordination, or communications.
• Experience coordinating large-scale events with 500 or more attendees.
• Knowledge of event registration, logistics, vendors, and audiovisual coordination.
• Experience supporting hybrid and virtual events.
• Strong written and verbal communication skills.
• Excellent organizational and multitasking abilities.
• Ability to work occasional evenings and support multiday events.
• Experience coordinating podcasts or similar communications activities is desirable.

Responsibilities

• Plan, coordinate, and support program events and outreach activities.
• Manage event logistics, registration, vendors, venues, and audiovisual requirements.
• Coordinate in-person, virtual, and hybrid events.
• Support events with attendance of 500 or more participants.
• Assist with event communications, announcements, and participant coordination.
• Coordinate podcast-related activities and communications support.
• Manage event schedules, timelines, and logistical documentation.
• Support major annual events and activities, particularly during the September peak period.
• Prepare event-related reports and accessible written materials.
• Coordinate with internal team members and external stakeholders to ensure successful event delivery.

Skills

Event management

Vendor coordination

Hybrid/virtual events

Communication skills

Organization

Tools

Event registration systems

Audiovisual coordination

Job description

Company: Bickham Services Unlimited LLC

Openings: 1

Employment Type: Full-Time, W-2, Exempt

Work Arrangement: Remote – United States; Washington, DC metro area preferred

Schedule: Eastern Time business hours, with occasional evenings and multiday events

Travel: Up to 25%

About the Opportunity

Bickham Services Unlimited LLC is seeking an experienced Event and Communications Coordinator to support the planning, coordination, and execution of program events and communications activities.

The successful candidate will have strong event management experience, including coordinating large-scale events, managing vendors, and supporting hybrid and in-person activities.

This position is contingent on the contract being awarded. If awarded, the anticipated start date is December 2, 2026.

Key Responsibilities

• Plan, coordinate, and support program events and outreach activities.
• Manage event logistics, registration, vendors, venues, and audiovisual requirements.
• Coordinate in-person, virtual, and hybrid events.
• Support events with attendance of 500 or more participants.
• Assist with event communications, announcements, and participant coordination.
• Coordinate podcast-related activities and communications support.
• Manage event schedules, timelines, and logistical documentation.
• Support major annual events and activities, particularly during the September peak period.
• Prepare event-related reports and accessible written materials.
• Coordinate with internal team members and external stakeholders to ensure successful event delivery.

Qualifications

• 4+ years of experience in event management, event coordination, or communications.
• Experience coordinating large-scale events with 500 or more attendees.
• Knowledge of event registration, logistics, vendors, and audiovisual coordination.
• Experience supporting hybrid and virtual events.
• Strong written and verbal communication skills.
• Excellent organizational and multitasking abilities.
• Ability to work occasional evenings and support multiday events.
• Experience coordinating podcasts or similar communications activities is desirable.

Working Conditions

• Remote position; candidates in the Washington, DC metro area are preferred.
• Must be available during Eastern Time business hours.
• Occasional evening and multiday event work may be required.
• Travel may be required up to approximately 25%.
• September is a particularly busy period due to major annual events.
• Must be authorized to work in the United States and able to complete a federal background investigation and suitability determination.

Employment Conditions

This position is contingent on contract award, anticipated in late 2026. Selected candidates may be asked to sign a letter of commitment contingent on award. Employment is subject to a pre-employment background check and a federal suitability determination.

Bickham Services Unlimited, LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law. Applicants who need a reasonable accommodation during the hiring process may contact [e-mail].