Program Administrative Assistant – Lenox (Flexible Scheduling)

Transportation Security Careers; Lenox (MA); On-site; USD 30,000 - 50,000; Full time

Job summary

The Transportation Security Administration in Lenox, MA is seeking Program Assistants to support administrative coordination, data tracking, scheduling, payroll, and records management across TSA offices and airport field operations.

This role requires meticulous attention to detail, the ability to manage multiple tasks, and clear communication with managers and staff. It covers various program areas including finance, HR, and scheduling, depending on the vacancy.

Qualifications

• Specialized administrative or program support experience in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Ability to track deadlines, assignments, records, or performance information.
• Experience researching information in files and databases.
• Experience monitoring program metrics and identifying discrepancies.
• Experience with payroll, timekeeping, finance, HR, or scheduling support.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and files.
• Prepare correspondence, meeting materials, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines.
• Assist with finance, HR, scheduling, payroll, or other program areas.
• Monitor program metrics and identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy and compliance.

Skills

Attention to detail

Multitasking

Administrative support

Communication

Data entry

Office software

Record management

Scheduling

Team coordination

Tools

Microsoft Office

Job description

The Transportation Security Administration in Lenox, MA is seeking Program Assistants to support administrative coordination, data tracking, scheduling, payroll, and records management across TSA offices and airport field operations.

This role requires meticulous attention to detail, the ability to manage multiple tasks, and clear communication with managers and staff. It covers various program areas including finance, HR, and scheduling, depending on the vacancy.