Program Administration & Records Specialist

TSA Hiring Service; Mead (WA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) in Mead, CO seeks a Program Assistant to provide essential administrative and program support. You will coordinate daily office activities, manage records, prepare reports, and communicate with diverse teams to keep operations on schedule.

The role involves handling data, calendars, and various program areas such as finance, HR, and payroll, with attention to detail and confidentiality.

Qualifications

• Experience providing administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Discretion

Job description

Transportation Security Administration (TSA) in Mead, CO seeks a Program Assistant to provide essential administrative and program support. You will coordinate daily office activities, manage records, prepare reports, and communicate with diverse teams to keep operations on schedule.

The role involves handling data, calendars, and various program areas such as finance, HR, and payroll, with attention to detail and confidentiality.