Program Admin Specialist — Office Impact & Flexible Scheduling

TSA Hiring Service; Moses Lake (WA); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration in Moses Lake, WA, seeks a Program Assistant to provide administrative support and coordinate office activities. You will help manage schedules, prepare reports, and maintain records to keep programs running smoothly.

The role requires attention to detail, strong communication, and the ability to handle multiple assignments across different program areas, including finance, HR, and payroll where applicable.

Qualifications

• Experience providing administrative or program support in a busy office.
• Strong organizational and written/verbal communication skills.
• Ability to manage several assignments and deadlines simultaneously.
• Familiar with office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Multitasking

Discretion

Tools

Microsoft Office

Job description

Transportation Security Administration in Moses Lake, WA, seeks a Program Assistant to provide administrative support and coordinate office activities. You will help manage schedules, prepare reports, and maintain records to keep programs running smoothly.

The role requires attention to detail, strong communication, and the ability to handle multiple assignments across different program areas, including finance, HR, and payroll where applicable.