Program Admin & Scheduling Specialist (Federal, Full-Time)

Travel Security Careers; Bayport (MN); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Bayport, NY seeks a Program Assistant to provide comprehensive administrative and program support across multiple areas. You will coordinate daily activities, maintain records, prepare materials for meetings, and help manage calendars and deadlines.

Ideal candidates will have strong communication skills, attention to detail, and the ability to handle multiple assignments while ensuring accuracy and compliance with procedures.

Qualifications

• Experience supporting busy offices with administrative tasks.
• Ability to organize reports, spreadsheets, and presentations.
• Proficiency with office software and data handling.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Attention to detail

Written communication

Data entry & tracking

Microsoft Office

Records management

Calendar management

Professional communication

Multi-tasking

Discretion with sensitive information

Job description

Transportation Security Administration in Bayport, NY seeks a Program Assistant to provide comprehensive administrative and program support across multiple areas. You will coordinate daily activities, maintain records, prepare materials for meetings, and help manage calendars and deadlines.

Ideal candidates will have strong communication skills, attention to detail, and the ability to handle multiple assignments while ensuring accuracy and compliance with procedures.