Program Admin Coordinator: Travel, Onboarding & Records

JB Management Inc.; City of Syracuse (NY); On-site; USD 38,000 - 52,000; Full time

Job summary

JB Management Inc. in Syracuse, NY is seeking a Program Administrative Assistant to handle in-processing, travel coordination, and data maintenance for compliance and reporting.

You will manage calendars, draft documents, assist onboarding, process expenses, and liaise with corporate staff to ensure smooth operations. A strong administrative background and proficiency with Microsoft 365 are essential, as is the ability to work independently and maintain confidentiality.

Qualifications

• 4+ years of administrative or office support experience.
• Strong written and verbal communication skills.
• Proficiency with Microsoft 365.
• Active clearance or ability to obtain a clearance.

Responsibilities

• Manage calendars, schedule meetings, and resolve conflicts.
• Answer and route phone calls, emails, and greet visitors professionally.
• Draft, proofread, file correspondence, reports, and internal documents.
• Maintain physical and digital filing systems.
• Coordinate travel arrangements and prepare itineraries.
• Support onboarding on new personnel (paperwork, equipment, access).
• Processing expense reports and basic bookkeeping.
• Interacting with corporate support staff

Skills

Admin experience

Communication

Time management

Multitasking

Independence

Education

High school diploma

Associate or Bachelor’s degree preferred

Tools

Microsoft 365

Job description

JB Management Inc. in Syracuse, NY is seeking a Program Administrative Assistant to handle in-processing, travel coordination, and data maintenance for compliance and reporting.

You will manage calendars, draft documents, assist onboarding, process expenses, and liaise with corporate staff to ensure smooth operations. A strong administrative background and proficiency with Microsoft 365 are essential, as is the ability to work independently and maintain confidentiality.