Proactive Administrative Assistant — Calendar & Travel

Yoh Services LLC; New York (NY); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Medical, Prescription, Dental & Vision

Health Savings Account (HSA)

Life & Disability Insurance

MetLife Voluntary Benefits

Employee Assistance Program (EAP)

401K Retirement Savings Plan

Direct Deposit & weekly epayroll

Referral Bonus Programs

Certification and training opportunit

Job summary

Yoh Services LLC is seeking an Administrative Assistant to support a fast-paced corporate environment in New York. This role emphasizes calendar management, travel coordination, expense tracking, event planning, and general administrative support.

The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities while delivering excellent service to internal stakeholders. Onsite work, 3-month contract with potential extension.

Qualifications

• At least 1 year of experience in an Administrative Assistant or similar administrative support role.
• Experience managing calendars and scheduling meetings for multiple stakeholders.
• Experience with expense reporting, expense tracking, or expense reconciliation.
• Strong proficiency with Microsoft Office Suite, including Outlook, Word, Excel and PowerPoint.

Responsibilities

• Manage calendars and coordinate meetings using Outlook.
• Book and coordinate domestic and international business travel for a team of up to 25 employees.
• Process, track, and reconcile employee expenses.
• Coordinate team meetings, events, and office functions.
• Manage conference room scheduling and meeting logistics.
• Edit and format PowerPoint presentations and marketing materials.
• Provide day-to-day administrative support to team members and leadership.
• Maintain accurate records and assist with various office management tasks.
• Handle multiple priorities simultaneously while meeting deadlines.

Skills

Calendar management

Travel coordination

Expense tracking

Event planning

Administrative support

Outlook

Word

Excel

PowerPoint

Communication skills

Attention to detail

Independent work

Tools

Outlook

Word

Excel

PowerPoint

Job description

Yoh Services LLC is seeking an Administrative Assistant to support a fast-paced corporate environment in New York. This role emphasizes calendar management, travel coordination, expense tracking, event planning, and general administrative support.

The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities while delivering excellent service to internal stakeholders. Onsite work, 3-month contract with potential extension.