Program Administrative Assistant

Jb Management, Inc.; New York (NY); On-site; USD 50,000 - 55,000; Full time

Job summary

Jb Management, Inc. is seeking a Program Administrative Assistant in New York for a full-time role. You will manage calendars, coordinate travel, and support onboarding for new personnel while handling expense reporting and routine administrative tasks.

The position requires strong communication, time management, and the ability to multitask in a busy environment. Prior military experience is a plus, and a high school diploma or higher is expected.

Qualifications

• Strong written and verbal communication skills.
• Ability to multitask and meet changing deadlines.
• Ability to work independently and take initiative.
• Military experience or experience in a military environment is a plus.

Responsibilities

• Manage calendars, schedule meetings, and resolve conflicts.
• Answer and route phone calls, emails, and greet visitors professionally.
• Draft, proofread, file correspondence, reports, and internal documents.
• Maintain filing systems (physical and digital).
• Coordinate travel arrangements and prepare itineraries.
• Support onboarding of new personnel (paperwork, equipment, access).
• Process expense reports and basic bookkeeping.
• Interact with corporate support staff.

Skills

Communication

Time management

Multitasking

Independent work

Military experience

Education

High school diploma

Associate degree preferred

Bachelor's degree preferred

Tools

Microsoft 365

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Program Administrative Assistant

Full-time New York

3 days ago Requisition ID: 1192

Salary Range: $50,000.00 To $55,000.00 Annually

Position Summary:

• All local in-processing and administrative actions of employees
• Coordination and processing of employee travel requests
• Tracking of expenditures and financial obligations
• Maintenance of appropriate databases to ensure compliance with applicable guidelines
• Assist customer in data collection as needed
• Maintain employee training records
• Coordination with other corporate office support staff

Job Description:

• Manage calendars, schedule meetings, and resolve conflicts.
• Answer and route phone calls, emails, and greet visitors professionally
• Draft, proofread, file correspondence, reports, and internal documents.
• Maintain physical and digital filing systems.
• Coordinate travel arrangements and prepare itineraries.
• Support onboarding on new personnel (paperwork, equipment, access).
• Processing expense reports and basic bookkeeping.
• Interacting with corporate support staff

Skills:

• Strong Communication and time-management skills
• Ability to multitask and meet changing deadlines
• Ability to work independently
• Military Experience or experience working in a military environment is a plus

Qualifications/Certifications:

• High school diploma; associate/bachelor preferred.
• 4+ years administrative or office support experience.
• Strong written and verbal communication skills.
• Proficiency with Microsoft 365.
• Excellent time management and discretion with confidential information
• Active Clearance or the ability to obtain a clearance