Program Admin Specialist: Travel, Onboarding & Compliance

Jb Management, Inc.; New York (NY); On-site; USD 50,000 - 55,000; Full time

Job summary

Jb Management, Inc. is seeking a Program Administrative Assistant in New York for a full-time role. You will manage calendars, coordinate travel, and support onboarding for new personnel while handling expense reporting and routine administrative tasks.

The position requires strong communication, time management, and the ability to multitask in a busy environment. Prior military experience is a plus, and a high school diploma or higher is expected.

Qualifications

• Strong written and verbal communication skills.
• Ability to multitask and meet changing deadlines.
• Ability to work independently and take initiative.
• Military experience or experience in a military environment is a plus.

Responsibilities

• Manage calendars, schedule meetings, and resolve conflicts.
• Answer and route phone calls, emails, and greet visitors professionally.
• Draft, proofread, file correspondence, reports, and internal documents.
• Maintain filing systems (physical and digital).
• Coordinate travel arrangements and prepare itineraries.
• Support onboarding of new personnel (paperwork, equipment, access).
• Process expense reports and basic bookkeeping.
• Interact with corporate support staff.

Skills

Communication

Time management

Multitasking

Independent work

Military experience

Education

High school diploma

Associate degree preferred

Bachelor's degree preferred

Tools

Microsoft 365

Job description

Jb Management, Inc. is seeking a Program Administrative Assistant in New York for a full-time role. You will manage calendars, coordinate travel, and support onboarding for new personnel while handling expense reporting and routine administrative tasks.

The position requires strong communication, time management, and the ability to multitask in a busy environment. Prior military experience is a plus, and a high school diploma or higher is expected.