Program & Admin Coordinator - Flexible Scheduling

Travel Security Careers; Masonville (IA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security in Masonville, CO, seeks a Program Assistant to provide comprehensive administrative and program support. The role involves organizing daily office activities, coordinating projects, tracking program data, and preparing reports for managers and staff.

The position emphasizes attention to detail, effective communication, and the ability to handle multiple assignments while maintaining accurate records and timely deadlines.

Qualifications

• Provides administrative or program support in a busy office.
• Prepares reports, correspondence, spreadsheets, or presentations.
• Tracks deadlines, assignments, records, or performance information.
• Researches information in files, databases, and electronic systems.
• Monitors program metrics and identifies discrepancies.
• Supports payroll, timekeeping, finance, human resources, or scheduling functions.
• Uses office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry and tracking

Customer service

Office software

Tools

Microsoft Office

Job description

Transportation Security Administration, Department of Homeland Security in Masonville, CO, seeks a Program Assistant to provide comprehensive administrative and program support. The role involves organizing daily office activities, coordinating projects, tracking program data, and preparing reports for managers and staff.

The position emphasizes attention to detail, effective communication, and the ability to handle multiple assignments while maintaining accurate records and timely deadlines.