Program Admin Assistant: Flexible Scheduling & Data

Transportation Security Careers; Carl Junction (MO); On-site; USD 22,000 - 36,000; Full time

Job summary

Transportation Security Careers seeks a Program Assistant in Carl Junction, MO to support TSA managers and teams with organized administrative tasks and data tracking. You will handle calendars, meetings, spreadsheets, and correspondence while coordinating routine office functions and ensuring timely completion of deadlines.

The role emphasizes attention to detail, cross-team communication, and the ability to manage multiple assignments while maintaining accuracy and compliance with procedures.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to prepare reports, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Making recommendations based on administrative findings or reports.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Administrative support

Data entry

Scheduling

Communication

Office software

Records management

Education

Experience-based education may be considered

Tools

MS Office

Excel

Job description

Transportation Security Careers seeks a Program Assistant in Carl Junction, MO to support TSA managers and teams with organized administrative tasks and data tracking. You will handle calendars, meetings, spreadsheets, and correspondence while coordinating routine office functions and ensuring timely completion of deadlines.

The role emphasizes attention to detail, cross-team communication, and the ability to manage multiple assignments while maintaining accuracy and compliance with procedures.