Receptionist

Aston Carter; Tampa (FL); On-site; USD 37,000 - 46,000; Full time

Job summary

Aston Carter in Tampa, FL is seeking a Receptionist to manage a range of administrative tasks and greet visitors in a professional, welcoming manner. The role supports office operations and coordinates with HR and leadership for calendar, meetings, and supplies.

This 32-hour, Monday-Thursday position is fully onsite in downtown Tampa. You will maintain security badges, handle mail and packages, keep meeting rooms organized, assist with budgeting and invoicing, and uphold a polished,

Qualifications

• Experience in reception and administrative support.
• Strong communication and customer service skills.
• Proficient with Outlook and basic Excel.
• Solid MS Office skills including Word, Excel, and Outlook.

Responsibilities

• Welcome visitors professionally and validate parking cards when applicable.
• Maintain office security and ensure badges are issued.
• Handle mail and packages with carriers; manage incoming/outgoing mail.
• Keep meeting rooms, mail room, breakroom, reception, and office areas tidy.
• Conduct safety walks around the office.
• Log repair requests to property management.
• Monitor inventory, place orders, and verify invoices.
• Maintain office equipment and leases where applicable.
• Support HR with Excel/Word tasks and nameplates.

Skills

Reception experience

Executive presence

Outlook calendar

Excel basics

MS Office

Customer service

Communication skills

Job description

Job Description

As a Receptionist, you will plan and deliver a range of administrative tasks and services to support employees while overseeing the presentation and services of the Tampa office.

Job Title: Receptionist

Responsibilities

• Welcome company visitors in a professional manner and validate parking cards when applicable.
• Maintain office security by following company procedures and ensure visitors are signed in and have proper badges.
• Distribute incoming mail and manage incoming and outgoing mail and packages with carriers.
• Ensure tidiness of meeting rooms, mail room, breakroom, reception, and all other office areas.
• Conduct safety walks around the office.
• Report maintenance issues within the suite by logging repair requests to property management.
• Perform the office services function by monitoring office supplies inventory level, placing new orders, and verifying invoices.
• Ensure office equipment is maintained and applicable leases are negotiated and renewed timely.
• Support the HR team which may include preparing information in Excel or Word documents, ordering business cards, and employee name plates.
• Manage offsite employee parking as well as changes with building parking.
• Support the leadership team with calendar management and document requests.
• Support on-site meetings through catering and supply requests.

Essential Skills

• Professional communication and executive presence.
• Reception and administrative support experience.
• Outlook calendar and organizational skills.
• Basic Excel proficiency.

Additional Skills & Qualifications

• Strong communication and listening skills.
• Strong customer service skills.
• Solid Microsoft Office skills, especially Word, Excel, and Outlook.

Work Environment

The work environment is a professional corporate office located in downtown Tampa, consisting of approximately 40 employees. The office is polished, friendly, and relatively quiet, with low foot traffic and call volume. The work schedule is Monday to Thursday, 7:30 am to 3:30/4:00 pm, depending on the length of the lunch break. This role offers a stable 32-hour workweek with no Fridays, providing an excellent work-life balance. You will have the opportunity to interact regularly with company leadership and management in a beautiful office located on the 38th floor with impressive city and waterfront views. The environment emphasizes customer service, organization, and professional representation of the company.

Job Type & Location

This is a Permanent position based out of Tampa, FL.

Pay And Benefits

The pay range for this position is $41600.00 - $41600.00/yr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligible for benefits - direct hire - will have client send upon request

Workplace Type

This is a fully onsite position in Tampa,FL.

Application Deadline

This position is anticipated to close on Sep 25, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options. San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records. Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.