Production Scheduling & Admin Coordinator

Groundworks; Huntsville (TN); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Competitive base pay + bonus

Employee Ownership Program

Tuition Reimbursement

Paid holidays and PTO

Life insurance and 401(k)

Job summary

Groundworks, North America’s leader in foundation solutions, seeks a Production Administrative Assistant to support timekeeping, paperwork, and customer communications. You will help keep projects on track through scheduling, data accuracy, and efficient handling of administrative tasks.

The role emphasizes strong customer service, reliable attendance, and a proactive approach in a fast-paced environment. Onsite, full-time position with growth opportunities and competitive benefits.

Qualifications

• High School Diploma or GED required.
• 1–2 years administrative or call center/customer service experience preferred.
• Positive attitude with excellent communication skills and adaptability.
• Proficient in MS Office; strong data entry and timekeeping abilities.

Responsibilities

• Provide administrative support for timekeeping and scheduling.
• Create weekly job packs to keep projects organized.
• Create and close purchase orders to support operations.
• Ensure office equipment is maintained and scheduled for service.
• Deliver excellent customer experiences and solve problems with a positive image.
• Set and confirm install dates with customers and crews.
• Mail customer information packets and correspondence.
• Follow up with customers on issues and update records for accuracy.
• Maintain punctual, reliable attendance as part of essential functions.

Skills

Timekeeping

Scheduling

Purchase orders

Data entry

Customer service

Communication

Computer skills

Education

High School Diploma/GED

Tools

Microsoft Office

Job description

Groundworks, North America’s leader in foundation solutions, seeks a Production Administrative Assistant to support timekeeping, paperwork, and customer communications. You will help keep projects on track through scheduling, data accuracy, and efficient handling of administrative tasks.

The role emphasizes strong customer service, reliable attendance, and a proactive approach in a fast-paced environment. Onsite, full-time position with growth opportunities and competitive benefits.