Procurement & Purchasing Specialist

Allan Hancock College; Santa Maria (CA); On-site; USD 52,000 - 78,000; Full time

Job summary

Allan Hancock College in Santa Maria, CA seeks a purchasing professional to support Business Services with technical duties in processing requisitions and purchase orders, maintaining vendor information, and ensuring compliance with district policies.

The role trains staff on financial software, audits requisitions, and assists with bid processes and CUPCCAA requirements, while coordinating with accounts payable and facilities for asset tagging and project purchases.

Qualifications

• An associates degree in accounting or related field or higher and three years of professional purchasing or accounting experience performing varied financial analysis, record-keeping and report preparation duties, including work with computerized accounting functions.

Responsibilities

• Process purchase requisitions and convert them into purchase orders.
• Audit requisitions for accuracy, account codes, backup documentation, tax, asset and CUPCCAA requirements.
• Review vendor contracts and independent contractor forms for accuracy and proper tax documentation.
• Assist with bid processes, bid documents, and notifications related to formal and informal bids.
• Maintain vendor/source information and purchasing records; respond to inquiries.
• Train staff on financial software requisition and receiving modules.
• Disburse and track purchase orders; coordinate with accounts payable and facilities as needed.

Skills

Attention to detail

Oral and written communication

Purchasing experience

Education

Associates degree in accounting or related field

Tools

Microsoft Word

Excel

Job description

Allan Hancock College in Santa Maria, CA seeks a purchasing professional to support Business Services with technical duties in processing requisitions and purchase orders, maintaining vendor information, and ensuring compliance with district policies.

The role trains staff on financial software, audits requisitions, and assists with bid processes and CUPCCAA requirements, while coordinating with accounts payable and facilities for asset tagging and project purchases.