Contract Administrator

Hedy Holmes Staffing Services; Stockton (CA); On-site; USD 22,500 - 27,500; Full time

Job summary

A staffing agency is seeking a detail-oriented Purchasing and Procurement Coordinator in Stockton, CA. The role involves managing procurement processes, ensuring timely acquisition of goods, and maintaining supplier relationships. Candidates should possess strong negotiation skills and a minimum of 3–5 years of public sector purchasing experience. This full-time position requires proficiency in ERP systems and excellent organizational abilities. Join this role to contribute to optimizing purchasing strategies for operational success.

Qualifications

• Minimum 3–5 years of public sector purchasing experience, preferably in higher education or government.
• Strong understanding of California Public Contract Code and Education Code.
• Proven ability to manage procurements from start to award.

Responsibilities

• Manage the procurement process from requisition to purchase order issuance.
• Negotiate contracts and pricing with suppliers.
• Maintain accurate records of purchases and supplier information.
• Evaluate vendor performance and conduct market research.

Skills

Negotiation skills

Attention to detail

Teamwork

Contract administration

Vendor relations

Communication skills

Analytical skills

Tools

ERP systems (e.g., Banner, PeopleSoft, Oracle)

Microsoft Office Suite

Job description

Position: Purchasing and Procurement Coordinator

Pay Rate: $25.00 and up D.O.E

Location: Stockton, CA

Schedule: Monday - Friday | 8:00am - 5:00pm

Job Description:

We are seeking a detail-oriented and proactive Purchasing and Procurement Coordinator to manage the procurement process for our organization. The ideal candidate will be responsible for ensuring the timely acquisition of goods and services, maintaining supplier relationships, and optimizing purchasing strategies to support our operational needs. This role requires excellent negotiation skills, attention to detail, and the ability to work effectively in a team environment.

Duties and Responsibilities

• Manage the procurement process from requisition to purchase order issuance.
• Negotiate contracts and pricing with suppliers to secure favorable terms.
• Maintain accurate records of purchases, pricing, and supplier information.
• Evaluate vendor performance and conduct regular market research to identify new suppliers.
• Collaborate with internal departments to forecast purchasing needs and ensure timely delivery of goods and services.
• Assist in the development and implementation of procurement policies and procedures.

Requirements

• Extensive public sector purchasing experience (minimum 3–5 years, preferably in higher education or government).
• Strong understanding of California Public Contract Code (PCC), Education Code, and CUPCCAA requirements.
• Demonstrated ability to develop, issue, and manage solicitations, including RFBs, RFIs, and RFPs from start to award.
• Skilled in contract administration — drafting, reviewing, interpreting, and negotiating terms and conditions.
• Experience managing full procurement cycles for goods, services, and equipment — from requisition through purchase order issuance.
• Proven vendor relations and negotiation skills to achieve best value while maintaining compliance.
• Proficiency in ERP systems (e.g., Banner, PeopleSoft, Oracle, or similar) and Microsoft Office Suite.
• Ability to analyze procurement data and ensure accuracy of bids, pricing, and documentation.
• Knowledge of competitive bidding thresholds and board approval processes for community colleges or public agencies.
• Excellent written and verbal communication skills for bid documentation and formal reports.
• Highly organized, detail-oriented, and capable of managing multiple solicitations simultaneously.
• Strong ethical judgment and commitment to transparency and compliance with state and district policies.

Seniority Level

Mid-Senior level

Employment Type

Full-time

Job Function

Administrative

Industries

Public Relations and Communications Services