Purchasing & Vendor Admin Specialist

John A. Logan College; Carterville (IL); On-site; USD 25,000 - 26,000; Full time

Benefits offered by this job

SURS retirement plan

Health, vision, dental insurance

Life insurance

Paid time off

Paid holidays

Tuition waiver (employee/spouse/dep)

Job summary

John A. Logan College seeks a Specialist I in Purchasing & Auxiliary Services to support campus-wide purchasing processes. The role involves processing purchase orders, requisitions, vendor payments, and ERP-based workflows, ensuring compliance and timely operations.

Key responsibilities include procurement card administration, vendor record maintenance, and cross-department communications. A high school diploma is required, with 2+ years in related finance roles; associate degree or higher

Qualifications

• Education: High school diploma or equivalent.
• Experience: 2+ years in purchasing, accounts payable, or financial operations.
• Technology: Proficiency in MS Office 365 (Excel, Word, Outlook) and ERP/purchasing software.
• Other: Detail-oriented, time-sensitive transaction management, clear communication.

Responsibilities

• Process purchase orders by verifying documentation and ERP entries for timely payment.
• Enter requisitions and invoices in ERP and submit through approvals.
• Process procurement card PO requests and maintain records for monthly reporting.
• Monitor requisitions from entry to approval and ensure timely PO conversion.
• Create and maintain vendor records in ERP and communicate new IDs.
• Communicate with departments and vendors regarding status and requirements.

Skills

Attention to detail

Time management

Communication skills

Organizational skills

Independent work

Education

High school diploma or equivalent

Associate degree or higher (preferred)

Tools

Microsoft Office 365

ERP systems (J1/JICS)

Job description

John A. Logan College seeks a Specialist I in Purchasing & Auxiliary Services to support campus-wide purchasing processes. The role involves processing purchase orders, requisitions, vendor payments, and ERP-based workflows, ensuring compliance and timely operations.

Key responsibilities include procurement card administration, vendor record maintenance, and cross-department communications. A high school diploma is required, with 2+ years in related finance roles; associate degree or higher