Procurement & Finance Assistant II

University Of Florida; Gainesville (FL); On-site; USD 28,000 - 37,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Paid time off

Tuition assistance

Job summary

The University of Florida is recruiting for a Fiscal Assistant II/III to support financial operations on the Main Campus in Gainesville. The role encompasses procurement, accounts payable, travel coordination, and budget oversight, with opportunities for growth across three levels based on experience and education.

You will work closely with faculty and staff, processing orders and reimbursements while ensuring compliance with university policies and reliable financial records.

Qualifications

• High school diploma or equivalent plus relevant experience; substitution allowed by college coursework.
• Experience with general accounts transactions and basic budgeting is preferred.

Responsibilities

• Procurement & Vendor Support: Process purchase orders and PCard transactions, assist with vendor enrollments, and respond to procurement questions.
• Accounts Payable & Reconciliation: Ensure timely invoice processing, handle expense transfers, and maintain ledger reconciliation.
• Travel Coordination: Support travel requests and reimbursements, maintain audit-ready records, ensure policy compliance.
• Financial Oversight: Monitor budgets, balances, and encumbrances; run daily reports and support fiscal integrity.
• Customer Service: Build relationships across departments and provide guidance on purchasing and travel procedures.

Skills

Strong communication

Problem-solving

Time management

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

PeopleSoft

myUFL systems

Job description

The University of Florida is recruiting for a Fiscal Assistant II/III to support financial operations on the Main Campus in Gainesville. The role encompasses procurement, accounts payable, travel coordination, and budget oversight, with opportunities for growth across three levels based on experience and education.

You will work closely with faculty and staff, processing orders and reimbursements while ensuring compliance with university policies and reliable financial records.