Fiscal Assistant II: Payables & Grants Reconciliation

University of Florida; Gainesville (FL); On-site; USD 25,000 - 28,000; Full time

Job summary

The University of Florida is seeking an OPS Fiscal Assistant II on the Main Campus in Gainesville, FL. This role ensures timely vendor payments, proper funding sources, and accurate documentation, while closing POs after receipt and payment.

Responsibilities include reconciling general ledger transactions, generating financial reports with Enterprise Analytics, maintaining PeopleSoft knowledge, and supporting cross-training for various office duties. The position pays $18.00–$20.00 per hour.

Qualifications

• High school diploma or equivalent and three years of general accounts transaction experience.
• Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for required experience.

Responsibilities

• Reconciles PeopleSoft general ledger transactions to in-house subsidiary systems and source documentation retained in on-base system; reconciles UF Foundation funds benefiting the College of Veterinary Medicine by monitoring and reconciling transactions at the UF Foundation with internal database transaction records.
• Utilizes reporting software, such as Enterprise Analytics to generate and run various financial reports, such as payroll, source transaction, open encumbrances, and other reports as needed. Supports the Research Administration team to reconcile projects (Grants).
• Maintains knowledge of PeopleSoft procedures and chartfield funding sources utilized by then College of Veterinary Medicine and Veterinary Hospital departments.
• Scans/copies documents supporting financial transactions as needed into PeopleSoft or On-base. Cross-trains with other staff for various office-related duties.
• Other duties as assigned.

Skills

General accounts work

Accounting principles

PeopleSoft

Reporting & data collection

PC applications

Education

High school diploma or equivalent

Tools

PeopleSoft

Enterprise Analytics

Job description

The University of Florida is seeking an OPS Fiscal Assistant II on the Main Campus in Gainesville, FL. This role ensures timely vendor payments, proper funding sources, and accurate documentation, while closing POs after receipt and payment.

Responsibilities include reconciling general ledger transactions, generating financial reports with Enterprise Analytics, maintaining PeopleSoft knowledge, and supporting cross-training for various office duties. The position pays $18.00–$20.00 per hour.