OPS Fiscal Assistant II

University of Florida; Gainesville (FL); On-site; USD 25,000 - 28,000; Full time

Job summary

The University of Florida is seeking an OPS Fiscal Assistant II on the Main Campus in Gainesville, FL. This role ensures timely vendor payments, proper funding sources, and accurate documentation, while closing POs after receipt and payment.

Responsibilities include reconciling general ledger transactions, generating financial reports with Enterprise Analytics, maintaining PeopleSoft knowledge, and supporting cross-training for various office duties. The position pays $18.00–$20.00 per hour.

Qualifications

• High school diploma or equivalent and three years of general accounts transaction experience.
• Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for required experience.

Responsibilities

• Reconciles PeopleSoft general ledger transactions to in-house subsidiary systems and source documentation retained in on-base system; reconciles UF Foundation funds benefiting the College of Veterinary Medicine by monitoring and reconciling transactions at the UF Foundation with internal database transaction records.
• Utilizes reporting software, such as Enterprise Analytics to generate and run various financial reports, such as payroll, source transaction, open encumbrances, and other reports as needed. Supports the Research Administration team to reconcile projects (Grants).
• Maintains knowledge of PeopleSoft procedures and chartfield funding sources utilized by then College of Veterinary Medicine and Veterinary Hospital departments.
• Scans/copies documents supporting financial transactions as needed into PeopleSoft or On-base. Cross-trains with other staff for various office-related duties.
• Other duties as assigned.

Skills

General accounts work

Accounting principles

PeopleSoft

Reporting & data collection

PC applications

Education

High school diploma or equivalent

Tools

PeopleSoft

Enterprise Analytics

Job description

OPS Fiscal Assistant II

Job No: 541396

Work Type: Full Time

Location: Main Campus (Gainesville, FL)

Categories: Office/Administrative/Fiscal Support

Department: 28011200 - VM-BUSINESS OFFICE

Job Description

Classification Title: OPS Fiscal Assistant II

Classification Minimum Requirements: High school diploma or equivalent and three years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for required experience.

This position is responsible for ensuring that vendors are paid in accordance with University and State of Florida rules and regulations, that expenses are paid with appropriate funding sources, and that supporting documentation is available and correct. This position will also ensure that purchase orders are closed after items are received and paid.

Responsibilities include:

• Reconciles PeopleSoft general ledger transactions to in-house subsidiary systems and source documentation retained in on-base system; reconciles various UF Foundation funds benefiting the College of Veterinary Medicine by monitoring and reconciling transactions at the UF Foundation with internal database transaction records.
• Utilizes reporting software, such as Enterprise Analytics to generate and run various financial reports, such as payroll, source transaction, open encumbrances, and other reports as needed. Supports the Research Administration team to reconcile projects (Grants).
• Maintains knowledge of PeopleSoft procedures and chartfield funding sources utilized by then College of Veterinary Medicine and Veterinary Hospital departments.
• Scans/copies documents supporting financial transactions as needed into PeopleSoft or On-base. Cross-trains with other staff for various office-related duties.
• Other duties as assigned.

Expected Salary: $18.00 - $20.00 / hourly

Required Qualifications

High school diploma or equivalent and three years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for required experience.

Preferred

• Knowledge of accounting principles and practices
• Experience with PeopleSoft
• Skilled in data collection and report preparation
• Proficient with PC applications
• Ability to work independently
• Ability to plan, organize, and coordinate work assignments
• Ability to communicate effectively verbally and in writing
• Ability to utilize problem solving techniques
• Ability to analyze and interpret accounting dataAbility to understand and apply rules, regulations, policies and procedures of accounting programs
• Detail oriented

Health Assessment Required: No

Applications Close: 02 October 2026

Our Commitment: The University of Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S.

The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392- 2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.