Fiscal Assistant II - College of Law

University of Florida; Gainesville (FL); On-site; USD 27,000 - 39,000; Full time

Job summary

University of Florida is seeking a Fiscal Assistant II to provide advanced transactional and operational financial support at the Levin College of Law. You will lead daily processing, manage invoices, journal entries, deposits, and reporting, ensuring compliance with university and state regulations.

Responsibilities include vendor/contract administration, PDA balance monitoring, and generating financial reports for internal and external stakeholders.

Qualifications

• High school diploma or equivalent required; three years of general accounts transaction experience.
• Preferred: experience with UF financial systems (myUFL, UFGO, Marketplace) or similar systems.
• Strong organizational, analytical, and data management skills; higher education financial operations experience a plus.

Responsibilities

• Lead daily financial processing operations for the College.
• Process invoices, payments, and requisitions in the UF Marketplace system.
• Prepare and process journal entries and other financial transactions.
• Manage the Accounts Payable inbox and escalate issues as needed.
• Generate and distribute monthly P-Card reconciliation reports and monitor PDA balances.
• Run financial reports and support internal and external reporting.
• Coordinate and manage vendor relationships, registrations, and contracts.

Skills

Organizational skills

Analytical skills

Data management

Education

High school diploma or equivalent

Tools

myUFL

UFGO

UF Marketplace

Job description

Fiscal Assistant II - College of Law

Job No: 541312

Work Type: Full Time

Location: Main Campus (Gainesville, FL)

Categories: Business/Accounting/Finance, Office/Administrative/Fiscal Support, Veteran's Preference Eligible

Department: 24010100 - LW-ADMINISTRATION

Job Description

Classification Title: Fiscal Assistant 2

Classification Minimum Requirements: High school diploma or equivalent and three years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for required experience.

The Fiscal Assistant II provides advanced transactional and operational fiscal support to the Levin College of Law, leading daily financial processing activities including accounts payable, deposits, journal entries, and other financial transactions. This position supports vendor and contract management, monitors financial activity, assists with reporting and compliance functions, and ensures adherence to University, state, and federal financial regulations. Operating with moderate independence, the role exercises sound judgment in resolving routine fiscal matters, escalating complex issues as appropriate, and delivering exceptional customer service to faculty, staff, vendors, and other stakeholders while maintaining efficient and accurate financial operations.

Daily Financial Processing

• Lead daily financial processing operations for the College.
• Process invoices, payments, and requisitions in the UF Marketplace system.
• Prepare and process journal entries and other financial transactions.
• Process and record deposits, ensuring accurate coding and timely posting.
• Manage the Accounts Payable inbox and elevate issues as necessary, with timely and efficient turnaround timelines

Reporting & Account Monitoring

• Generate and distribute monthly P-Card reconciliation reports while maintaining compliance with university policy
• Maintain and monitor PDA balances for faculty and staff.
• Run financial reports and provide support to the Associate Director of Finance with internal and external reporting
• Prepare Travel, Expense Reports, and General Reimbursement reports for staff in UFGo.
• Review account activity and identify discrepancies for escalation.

Vendor & Contract Administration

• Manage vendor relationships, including registration and maintenance.
• Coordinate and manage all contracts, including new agreements and renewals.

Compliance & Process Improvement

• Ensure adherence to federal, state, and University financial regulations.
• Recommend process improvements to enhance operational efficiency.

Other Administrative Task

• Perform other duties as assigned by the supervisor. Provide back-up support to other administrative and financial staff within the college and departments as needed. Participate in department-specific training and development opportunities to enhance job performance.

Expected Salary

$23.94/hr minimum. Commensurate on qualifications and experience

Required Qualifications

High school diploma or equivalent and three years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for required experience.

Preferred

• Experience with UF financial systems (myUFL, UFGO, Marketplace) or similar systems
• Strong organizational, analytical, and data management skills.
• Experience in higher education financial operations or similar operations

Special Instructions to Applicants

This position is eligible for Veteran’s preference. If you are claiming Veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.

Health Assessment Required:No

Applications Close: 02 October 2026

Our Commitment

The University of Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392-2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.